Agile transformation is a hot topic for companies looking to improve their product development process. But making the shift to agile can be daunting, especially if you’re not sure where to start. The best thing you can ever do before anything else is to create and follow a clear agile transformation roadmap.
A roadmap will guide you through the process of transforming your company into an agile organization, help you to overcome common obstacles, and provide resources that will help you get up and running with agile.
What is Agile Transformation Roadmap
The agile transformation roadmap is a representation of how technology organizations like software development companies can make the transition to an agile process. A roadmap outlines goals, success metrics, product/project plans, and identifies who is responsible for which initiatives. A company that is adopting agile methodology can benefit from creating agile transformation roadmaps that align stakeholders and help ensure a smooth transition.
This roadmap will outline your specific agile transformation project plan for how you will make the transition to agile. It should include the following:
- The goals of your transformation
- The steps you will take to achieve those goals
- The timeframe for your transformation
- The team members who will be involved in the transformation
- The resources you will need to make the transformation successful
Creating a roadmap is essential for ensuring that your agile transition goes as smoothly as possible. With a roadmap in place, you'll know exactly what steps to take and when to take them, and you'll be able to properly plan for the resources you'll need.
Benefits of the Agile Transformation Roadmap
Here are the top reasons why you need a roadmap for your agile transformation:
- It ensures that everyone is on the same page. A roadmap provides a framework for understanding the goals of the transformation and the steps needed to achieve them.
- It helps ensure that the transformation is successful. Without a roadmap, it's easy to get off track or lose focus on what's important. A roadmap provides a structure for turning your vision into reality.
- It establishes a timeline for the transformation. Having a timeline helps keep everyone accountable and ensures that the transformation is completed on schedule.
- It provides a framework for evaluating progress and adjusting course as necessary. The best roadmaps are flexible, so they can be adapted as new information arises. A good agile transformation roadmap should be able to evolve with your organization.
When to use agile transformation roadmap
The agile transformation roadmap should only be used when you have a solid plan and are ready to make the necessary changes to become an agile organization.
Some key factors to consider before creating your roadmap include: the current state of your team, your business goals, and the timeline for your transformation.
It therefore follows that the best time to implement an agile transformation roadmap is when you have the buy-in of your team and management, and are ready to make significant changes.
5 Steps to Effective Agile Transformation
The agile transformation process can be divided into 5 core steps, each with important items that combine to make the agile transformation roadmap;.
The steps are Alignment, Learning, Implementation, Acceleration and Adaptation;
Step 1: Alignment
Take the time to properly align your objectives and KPIs with agile thinking, not forgetting to understand what you want to achieve with your agile transformation alongside these objectives. This way, you can be sure that everyone is on the same page and that the goals of the transformation are clear and achievable
Many times, people within the organization get caught up in the hype of agile and try to implement it without fully understanding where it fits within the organizational objectives or even how it can be used to improve their work. The most important fact to internalize is that the goal of agile transformation is not to do agile, but to increase the effectiveness and efficiency of the work that you're doing.
Here are the most critical items in this first phase;
Ensure that everyone in the organization is aware of the important business processes that need to be transformed, especially those related to product releases, and the pain points. You need to understand where you are as a business and what areas need transformation.
One of the best ways to do this is by conducting an agile assessment. This will help you identify your team's strengths and weaknesses when it comes to agile methodologies. It will also give you a better understanding of the current culture within your organization and how ready your team is for a cultural shift.
Define Goals and vision
What do you hope to achieve and how will you know if you're successful?
Some goals that you might want to consider include increasing your profit margin by a certain percentage, increasing customer satisfaction, increasing the number of releases, or reducing the amount of time it takes to get new products to market.
In order to track your progress and ensure that you're on the right track, it's also important to collect data. What are your key performance indicators (KPIs)? How can you track whether or not your agile transformation is successful?
Identify the agile champions/promoters
You'll need to identify and install your internal advocates. These are people within the organization, who will buy into and support the agile transformation initiative from the beginning. They can help rally other team members around the cause and be a source of support throughout the entire agile development journey.
You may also want to create a Committee of Experts. This is a group of people with deep knowledge and expertise in agile who can provide guidance and support as needed.
Lastly, you'll need to establish a steering committee. This is a small group of key decision-makers who will ultimately be responsible for approving or rejecting the proposed agile transformation roadmap.
Align the organization and systems
Align the organization and its systems with agile values and principles. This means that the organization must be ready to change to the new way of working.
Executive sponsorship is essential in order to make this change happen. The executives must be on board with the changes and be willing to allocate the necessary resources in order for the agile transformation to be successful.
Step 2: Learning
In the learning phase, you are thinking about equipping teams with all the relevant tools and resources they need to understand how agile works and nurture the agile mindset. This is a time for them to experiment and learn what works best for them. Provide the agile framework and guidance, but let teams be in charge of their own progress.
Here are the key steps for this phase;
Build supportive environment
Focus on culture change as well as process change. It's essential to get everyone on board with the new way of working, from the top down. This means that management needs to be on board and be willing to provide the necessary resources, as well as support the team in their agile journey.
Build the roadmap with a clear rollout strategy
Create a thoughtful roadmap that communicates the transformation strategy at high level. You can use relevant templates that align with your company to get this done easily.
The rollout strategy is a central pillar of the roadmap. The most common rollout strategies are top down, bottom up, and hybrid.
Top down is when the management team leads the agile transformation, sets the expectations for how it should be rolled out across the company and ensures that all teams understand the strategy. This agile transformation strategy is often used in larger companies where change needs to be implemented from the top down in order to achieve successful transformations.
Bottom up is when the team members who will be practicing agile take the lead in introducing and implementing it. This strategy is often used in smaller companies or organizations where there is more flexibility and autonomy among team members.
Hybrid is a combination of both top down and bottom up approaches, where some aspects of agile are implemented from the top down while others are implemented from the bottom up. This approach can be more flexible and often leads to a more successful transformation.
This is perhaps the most critical step. Spend sufficient time to train all teams involved, let them master the roadmap. During training, you’ll also be looking at introducing agile methodologies such as Scrum, Kanban, and Scaled Agile (SAFe).
Use the training sessions as an opportunity to identify those members with strong leadership capabilities with genuine passion for the transformation. This is where you will eventually get the agile team leaders such as the Scrum Master.
Step 3: Implementation & Predictive
The implementation phase is all about teams embracing the newly acquired practices in order to deliver predictive and iterative products. Teams are now able to implement the road map by taking on larger and more complex projects, which leads to significant value being delivered. The goal of this phase is to attain stability and predictability in order to achieve repeatable and better business outcomes.
Supportive steps in this phase: transformation, tracking & adjusting
You’re now ready to make the jump to agile. But don’t make the mistake that many organizations make: trying to do too much, too soon. The agile transformation road map is designed to help you avoid that trap. It lays out a clear path from start to finish, with steps and stages that will help you make the transition as smoothly as possible.
One of the key features of the road map is its emphasis on templates. You should use comprehensive templates that incorporate all the important aspects of agile from agile release plans to PI Planning, to running agile ceremonies and more . This will save you time plus effort, and help ensure that your transformation goes smoothly.
Agile coaching is vital for effective execution of the roadmap. Bring in experienced agile practitioners who will help guide the team through the transformation. They are particularly valuable for high profile projects, as their role is to ensure the transformational goal is ultimately achieved.
The agile coaches need to be able to adapt their approach depending on the team's needs and should have a good understanding of agile plus the relevant tools. They must also be able to work with all levels of the organization, from top management to the team members themselves.
Measure and adjust
So how do you know if you're on the right track? Track your team's velocity.
Velocity is a metric that agile teams use to measure their productivity. It's calculated by taking the total number of story points completed in a sprint cycle and dividing it by the number of team members and days in the sprint.
If your team's velocity is decreasing, that means you're not completing as many story points as you were before. This could be a sign that you need to adjust your process, goals and desired business outcomes. On the other hand, if your team's velocity is increasing, that means you're getting more done and you're on the right track!
Step 4: Acceleration
In this phase, the team has achieved a high level of maturity and can now shorten the time to market by optimizing the full delivery cycle. The agile transformation team is also able to handle multiple streams of work simultaneously and can respond quickly to changes in customer demand.
Step 5: Adaptation
The adaptation phase is where the agile methodology truly begins to take hold and become normalized within the organization. Teams are happy to use it to respond to changing market dynamics, and the organization begins to see the business benefits of having a more flexible and adaptive system in place.
At this stage, it's important to continue reinforcing the agile values and principles so that they remain at the core of the transformation.
Just like the name suggests, the agile transformation roadmap is essentially a “map”to help your organization successfully make the transition to agile. Make it simple, reasonable and follow it with an open mind.
Remember to tailor the roadmap to fit your organization’s specific objectives, and be prepared to make changes along the way including accepting failures because agile transformations fail sometimes.